Invite admins

heliana invites are addressed to a heliana account. You find the person by their exact Discord username, choose their role and server access, and send the invite. They see it in the Invitations card on the Organizations screen and decide there. An invite expires automatically after 7 days.

The invited person must have signed in to heliana with Discord at least once — that is the only way to sign in, and it is what creates the account you search for. Membership starts when they click Accept, not when you send the invite. Decline or your Revoke ends the invite without anyone joining.

Invite a member

In Settings → Members, click Invite and fill in the dialog:
- Discord username — type the exact username and look the person up. If no account matches, the form shows “No Heliana account is connected to this Discord username”: ask them to sign in first.
- Role — choose Admin (every key except organization:delete) or one of your organization’s custom roles, such as the seeded Moderator. There is no default: the invite is refused until a role is picked.
- Server access — choose All servers or select specific servers the member can see. Server access narrows what the member sees for any role; see Permissions model.

To make someone a list leader, do not invite them: appoint them on the access list by Discord username, see Delegate a list to a list leader. A leader is not a member of the organization.

An account that is already a member, or already has a pending invite to your organization, is refused with “already a member” or “already invited”.

Pending invites

Unanswered invites are listed in the Pending invites card on the Members page. Each entry shows the invited person, the role, who sent it, time until expiry, and a Revoke button if you need to cancel it.

Accept or decline an invite

Open Organizations in the sidebar. Invitations addressed to you are listed in the Invitations card with the organization, the role and who invited you. Click Accept to join with the role and server access that were set, or Decline to turn it down.

Change a member’s role or server access

You can update an existing member’s role and server access directly from the Members table without issuing a new invite:

Role — click the role selector in the Role column and pick the new value. The selector offers Owner, Admin and your organization’s custom roles; only the Owner can assign Owner, which transfers ownership and makes the previous Owner an Admin — anyone else is refused. You can’t change your own role, and the Owner’s role changes only through a transfer.
Server access — click the server access selector in the Server access column and add or remove servers.

Changes take effect immediately.

Remove a member

In the Members table, open the menu on the member’s row, choose Remove, then confirm. The member loses access immediately. You can re-invite them later. To leave an organization yourself, see Leave or delete.

Built-in roles

Role	Description
Owner	The organization creator. Holds every key in the matrix. Not offered by the invite dialog; the Owner transfers ownership from the Members table: assigning Owner to another member makes the previous Owner an Admin. There is exactly one Owner, who can be neither removed nor demoted.
Admin	Holds every key except `organization:delete` — deleting the organization and billing stay with Owner.

Custom roles can be created on the Settings → Roles page. See Roles & permissions.

Required permissions

Action	Permission key
Send invites	`invitation:create`
Change a member’s role or server access	`member:update`
Remove a member	`member:delete`